Announcement Text

Definition

An announcement text is a written or spoken message that provides information about an event, activity, or important notice to a target audience. 

Aim

Announcement is made with the aim of announcing important information that must be known by many people.

Types of Announcements

1. Public service announcements
2. High school graduation announcements
3. Job announcements
4. Promotion announcements
5. Marriage and wedding announcements

Structure

Announcement text consists of Opening , Content , and Closing.

Opening

The opening section contains the title and purpose of the announcement or an outline of the information to be conveyed in the announcement. 

In the announcement example above, the opening section contains information that Ruang School will hold the 2021 Online Art Competition .

 Content

The content section contains complete information about what you want to convey to the general public through the announcement. 

For example, if you want to announce an event , the content section will contain the time and place of the event, as well as other provisions regarding the event, such as the dress code that must be worn or the requirements that must be brought. 

In the announcement example above, the content section contains complete information about the 2021 Online Art Competition , starting from the available competition branches to the time of the competition.

 Closing

The closing section contains information about the contact person who can be contacted regarding the announcement if the reader needs further information. In this section, you can also include the website or social media of the announced event . 

In the announcement example above, the closing section contains information about the website page to register for the competition, as well as the contact person who can be contacted regarding the competition.

Examples

1. Graduation Party

  

 2. Cancellation of Concert 

Cancellation of JYJ Concert in Singapore

by Faith & D Entertainment on Monday, March 28, 2011 at 5:19 am

Dear Fans and Media,

This is an official announcement to inform everyone that we have just been notified by CJes Entertainment, the artist of JYJ that they have decided to cancel JYJ World Tour Concert in Singapore which is scheduled on 23 April 2011 at Singapore Indoor Stadium. It is with utmost regret that we have to accept this cancellation notice from the artist agency at this point in time. We have submitted the final plans for stage, seating and ticketing for the agency’s approval so as to proceed with the official announcement ticket sale. These plans are in accordance with the regulations required by the authorities in Singapore and the budget allocated for the concert. It is most unfortunate that the plans are not approved by CJes and their decision is to cancel the concert.

We respect the agency’s decision and, with great regret, we are unable to change their mind but to accept this unforeseen circumstance that is beyond our control. We understand the disappointment as well as the inconvenience caused due to the cancellation and we sincerely apologise – especially to the fans of JYJ.

The Management

Faith & D Entertainment

3. Flight Landing

“Ladies and gentlemen, welcome to Soekarno Hatta Airport. Local time is 3.15 p.m. and the temperature is 31 Celsius. For your safety and comfort, please remain seated with your seat belt fastened until the Captain turns off the Fasten Seat Belt sign. This will indicate that we have parked at the gate and that it is safe for you to move about. (Depending on the airline’s policy/local laws: At this time, you may use your cellular phones if you wish./Cellular phones may only be used once the Fasten Seat Belt sign has been turned off.)

Please check around your seat for any personal belongings you may have brought on board with you and please use caution when opening the overhead bins, as heavy articles may have shifted around during the flight. If you require deplaning assistance, please remain in your seat until all other passengers have deplaned. One of our crewmembers will then be pleased to assist you. On behalf of Sriwijaya Airlines and the entire crew, I’d like to thank you for joining us on this trip and we are looking forward to seeing you on board again in the near future. Have a nice day!”

4. School Announcement

To : All students

We would like to inform you, that we would be having the school holiday from Thursday 8th to Saturday 10th August 2015.

During the holiday, our school has already made plans! We want to go camping in the Highlands to a place called Aviemore. It’s an outdoor centre where you can learn to climb, canoe and fish and do all sorts of exciting things.

Of course, we have to take you to Edinburgh Castle and the Festival too. Don’t worry; you aren’t going to be bored! The school pays for all students, so you are free of charge.

Don’t forget to take your changing clothes with you. it may be wet. For those who want to go, please meet Mr. Ananta at the teacher’s office.

The headmaster,

Muhammad Sultan

5. International security regulation

In accordance with the international security regulation, the following items are never allowed to be taken onto a plane by passengers, either in their carry-on bags or in their checked luggage: weapons, including knives and guns; explosives, including dynamite and fireworks.

The following items may be placed in checked luggage but not on carry-on bags. Tools, including hammers, screwdrivers, and wrenches; sport equipment such as golf clubs, baseball bats, skis, and ski poles.

When you pass through the security line, all bags will go through our X-Ray machines and some bags will be manually checked by personal, as well